In-Depth Modules
Our Smart School is a distributed system with many different jobs and responsibilities. It includes a variety of portals, such as the Administrator, Office Admin, Principal, Management, Teachers, Accountants, Librarians, Training & Placement Officer, Parent/Student, and more. To use the resources available to them, each user of the ERP system for OUR SMART SCHOOL can log in to their individual portals. The management system for OUR SMART SCHOOL contains individual portals for managing many facets of a school.
You are given access to a range of 200+ functions organised into 50+ modules by OUR SMART SCHOOL ERP Software.
Additional Modules
OUR SMART SCHOOL offers an efficient approach to managing a wide range of institute events. You can establish various committees such as the Prize Committee, Attendance Committee, Admission Committee, and more, with the flexibility to assign key volunteers as needed. Administrators can seamlessly create these events and committees within the system. Furthermore, the platform supports the scheduling of meetings with pre-published agendas, making it easy to maintain meeting minutes and keep event details up to date.
Key features:
Simple and quick committee creation. Smooth assignment of members to committees. Convenient scheduling of committee meetings with predefined agendas. Effortless recording of meeting minutes within the system. Easy maintenance of event details for accurate information
Internal Committee Management
Institutions frequently require the distribution of various types of circulars or notices to both students and employees during their tenure with the institute. This is especially important when there are policy changes, prompted by factors like updates from the university or board meetings. The institute must effectively convey these new policies to the pertinent departments, students, and staff.
Key features:
Seamless creation and management of circulars. User-friendly issuance of circulars. Reliable tracking of the history of generated circulars.
Circular Management
Teachers and faculty members have the ability to offer feedback on students, considering a variety of predefined parameters. The system also allows supervisors to set specific date and time windows for the submission of feedback. This feedback is collected from various teachers and faculty members, and supervisors can conveniently access a summarized view of the feedback provided to students. This functionality greatly assists supervisors in monitoring and evaluating student performance and behavior across a wide range of parameters.
Key features:
customization of date and time windows for feedback submissions. Feedback covers various predefined parameters, including learning, behavior, performance, punctuality, and more. Robust reporting capabilities for both administrators and supervisors.
The system empowers institutions to establish multiple houses, assign students to them, and diligently record house ratings based on various events held throughout the academic year. Participation in a house is mandatory for every student, forming the cornerstone of the House System's objectives. It functions as a comprehensive platform for overseeing and nurturing a wide spectrum of training and activities, fostering qualities such as leadership, cooperation, mutual understanding, and self-reliance among students. The House System hosts a diverse array of activities, including dramatics, elocution, quizzes, recitations, debates, group songs, dances, as well as engagement in community service and social work. To provide a holistic view of house performance, the system includes a user-friendly dashboard displaying real-time updates.
Key features:
Effortless creation and management of houses. Seamless student assignment to houses. Effective scoring and performance tracking based on the activities conducted by each house.
This functionality serves as a vital bridge between teachers and officials when seeking student participation in specific events. It operates as a comprehensive workflow-based process, allowing the initiation of requests for student participation and subsequent approvals by the class teacher or Head of Department (HOD). These approvals consider various factors, such as attendance, academic performance, and the presence of any scheduled exams during the event period. Upon approval, the system automatically marks the student's attendance as present for that period.
Key features:
Participation approval is exclusively granted by the relevant authority. Mitigation of conflicts and communication gaps among institute officials, leading to improved event planning. Prevention of inadvertent absentee marking by teachers or faculty in such cases.
Looking to efficiently manage your department's documents in a secure digital environment? OUR SMART SCHOOL provides institutes with a secure storage solution for their departmental documents. Key features: Easily create and manage folder directories. Store and back up your department's documents in a highly secure environment. Access your documents anytime, anywhere. Ensured protection of your data at all times. Your protected data remains inaccessible to unauthorized individuals.
OUR SMART SCHOOL enables authorized institute personnel to easily impose fines on students. There's no need for manual enforcement of fine collection; the system takes care of it. It restricts the issuance of exam hall tickets or access to predefined facilities for students until the fine is paid. The fines can be collected by the accounts department within the system, and the entire process is workflow-based without the need for manual intervention.
Key features:
Simple initiation of fines for any student. Automatic notifications sent to students and parents. Fine details accessible in student and parent logins. Reporting that lists students with unpaid fines.
The Student Discipline Management module in OUR SMART SCHOOL is designed to maintain records of student behavior throughout their time at the institution. It allows the institute to comprehensively track student behavior data to support Negative Behavior Interventions and support systems. This module enables the tracking of disciplinary incidents, maintenance of related records, notification of infractions to parents, and report generation. Complaints can be initiated by any authorized official of the institute. Actions can be tracked, and based on the outcomes of improvement actions taken, disciplinary actions can be initiated within the system, such as issuing warnings or initiating rustication.
Key features:
Management of various complaints. Initiation of complaints within the system. Tracking of various actions within the system. Initiation of disciplinary actions based on improvement actions taken. Various reports listing students with complaint details.
Administrative officials may have to spend a lot of time approving proposals for railway concessions. By completely digitising it, OUR SMART SCHOOL speeds this procedure. Through the site or mobile app, students can start new or renewal requests, which are subsequently accepted by the admin. Students can quickly download the request form to submit it to the railway department after it has been accepted. Administrative employees benefit from significant time savings from this digital approach, particularly when it comes to renewals.
Important characteristics:
Requests can be submitted online or through a mobile app for both new and renewed cases. Requests are either approved or denied administratively. The ability to easily download and print request applications.
Traditionally, educational institutions have relied on manual methods to maintain records of their current and former students. This approach often falls short in terms of efficient data management and retrieval. However, with BEEDU-CONNECT, institutes can streamline their alumni relations. This platform facilitates the organization of alumni events, fostering connections between current students, staff, and alumni to nurture strong relationships. Past students play a pivotal role by offering guidance to aspiring students for placements in prominent companies and sharing valuable insights into the latest industry trends.
Key features:
Robust student records management. Seamless email communication for event invitations and alumni engagement.
Alumni Management
Within OUR SMART SCHOOL, this functionality provides students with the opportunity to offer feedback on various predefined parameters for their respective teachers and faculty members. OUR SMART SCHOOL includes a provision where superiors can establish specific time windows for collecting this valuable feedback. Superiors gain access to a range of consolidated reports, empowering them to closely monitor and analyze teacher performance and interactions with students.
Key features:
Configuration of feedback time windows. Student feedback on various parameters, including teaching, behavior, and performance. Availability of diverse analytical reports. Graphical reports tailored for both administrators and superiors.
Teacher's Feedback Management
Staff Attendance
Within OUR SMART SCHOOL, there is a continual need for assigning and tracking additional teaching or non-teaching tasks to enhance task management and organization. The institution can seamlessly assign and monitor such tasks to individual employees or groups, fostering collaboration and facilitating more effective productivity measurement. OUR SMART SCHOOL provides a feature that allows staff members to create these tasks within the system, and these tasks can subsequently be approved or rejected by their respective supervisors.
Key features:
Efficient management of additional tasks within the system. Approval process upon task completion. Enhanced communication through commenting and status updates. Automated notifications sent to both parties during task assignment and upon completion. Student's External Representation
In addition to the feature that allows supervisors to allocate subjects to teachers, OUR SMART SCHOOL also includes a provision where teachers and faculty members can independently request their preferred subjects. These requests are then subject to approval or rejection by the supervisor. Key features: Teachers can submit subject preferences to their supervisors. Supervisors receive notifications for teacher subject requests. Supervisors can approve or reject subject requests.
Striving for comprehensive operational automation and seamless functionality within educational institutions, OUR SMART SCHOOL offers an Internal Ticketing System. This robust system empowers authorized personnel to raise tickets for a range of support services, including computer and printer repairs, IT-related internet issues, equipment malfunctions handled by the Electrical Department, and housekeeping-related concerns. When a ticket is initiated in the system, automatic alerts are dispatched to the relevant departments. The system also diligently tracks the Turnaround Time (TAT) for each ticket raised, and any unresolved tickets with aging are prominently displayed on the online dashboard for senior management's attention. Key features: Streamlines the early resolution of tickets. Elevates staff efficiency and productivity. Delivers real-time alerts for raised tickets. Facilitates online tracking of ticket statuses, culminating in improved services and fostering a pleasant working environment within the institution.
The Online Complaint Management module within OUR SMART SCHOOL empowers both teachers and students to effortlessly submit their complaints through our platform. Institute management can efficiently take action to address these complaints and monitor their status. Key features: Streamlined complaint filing with a single click. Efficient management and tracking of actions in response to submitted complaints. Robust reporting capabilities for comprehensive management and analysis of filed complaints.
Within OUR SMART SCHOOL, you'll find a powerful Sales Distribution Management module that empowers administrators to streamline the management of sales items, including stock levels and pricing. This module also facilitates the recording of student names and distribution dates within the system. Key features: Efficient item management within the system. Precise control over item stock and pricing. Seamless assignment of sales items to students. Comprehensive sales history management for reference. Easy generation of receipts. Seamless integration with centralized accounting systems like Tally.
OUR SMART SCHOOL offers efficient management of both inward and outward letter communications. Any incoming communication can be recorded in the system with a unique reference number. For outgoing responses, the system allows for setting the recipient's name and the due date for sending the communication. Additionally, OUR SMART SCHOOL sends reminders to designated individuals for pending communications. The product also facilitates the management of a register containing inward and outward letter numbers within the system.
Key features:
Recording of received letters/communications. Maintenance of various status levels for received letters within the system. Assignment of responsible individuals for action, if required. Setting of due dates for response. Generation of reference numbers for outward/responsive letters. Reports listing pending responses.
The Training Management module in OUR SMART SCHOOL empowers the Training and Placement Officer (TPO) to efficiently manage the entire lifecycle of student training. The TPO can easily approve training requests, issue training letters to students, and record training attendance and completion status. Key features: One-click training approval. One-click issuance of training letters. One-click recording of student training attendance. One-click marking of training completion status.
Training Management
OUR SMART SCHOOL offers a modern Library Management System that covers the complete life cycle of library operations, including circulation (issue, renew, return), Dewey decimal classification, and advanced cataloging using standard library protocols for information sharing. The system supports standard barcoding for spine labels and combined labels. It also provides an Open Public Access Catalog (OPAC) accessible via the web and mobile app. The library module includes advanced fine management with discount features and allows for online retrieval of book covers and details using International Standard Book Numbers (ISBN). The system efficiently manages the entire life cycle of serials, from billing and subscription to delivery, while also tracking delays, missing deliveries, and vendor management. OUR SMART SCHOOL's flexibility allows for the setup of one library mapped to multiple institutes within a group, or an institute can have multiple libraries. Various configurations, such as the number of days with no fines, are available, and fines are automatically triggered based on these settings, with collection managed by the accounts department. Librarians have the authority to apply discounts as needed. Key features: Library setup for single or multiple institutes within the system. Configuration options for parameters like fine-free days, checkout duration, renewal limits, and more. Management of book vendor details. Other library details, including library sections, shelves, item types, and subject categories. Support for offline library management. Librarian capabilities for issuing, returning, and reserving books for students. Automated fine calculation and levy. Student access to check book availability online. Customized report generation for library items, inventory, and fine collection.
Advance Library Management
Hostel Management
The Hostel Management module within OUR SMART SCHOOL enables institutes to establish and manage various types of hostels (e.g., Boys Hostel, Girls Hostel, and Common Hostel). With this module, institutes can create and oversee hostel rooms, including the allocation of room assets such as ceiling fans, air conditioning, tables, chairs, water coolers, and more to students. Hostel wardens can be assigned to oversee hostel operations and take attendance of students on a shift-wise basis. The Hostel Management module provides comprehensive monitoring of the complete hostel life cycle. Key features: Effortless creation and management of hostels. Streamlined management of hostel rooms. Easy assignment of rooms and assets to students. Simple assignment of hostel wardens. Convenient shift-wise attendance tracking for hostel students. Effortless maintenance of hostel inventory.
Live Class Management
OUR SMART SCHOOL is designed to efficiently manage, supply, and track inventories, significantly enhancing organizational productivity. Our module offers a fully integrated solution for managing an organization's store and stationery with optimal efficiency. OUR SMART SCHOOL ensures seamless supply chain processes and effective inventory control for the organization. Efficient store management leads to the implementation of the Just-In-Time (JIT) principle, ensuring a smooth supply chain. Adhering to the JIT principle is crucial for effective inventory management and the efficient delivery of goods. A robust inventory management system maintains real-time data updates, providing the organization with a 24x7, up-to-date view of its resources. Inventory records also alert when items are running low or depleting. Key features: Creation of masters such as Category Master, Item Master, Vendor Master, Warehouse Master, Configuration Master, and Tax Master. Inventory management. Confirmation management. Stock register management. Dead stock register management. Issue/receive register. Request item reception, request approval or rejection, and printing of approval letters. Quotation invitation and management. Purchase history tracking. Stock distribution and records. Expense data management. Low stock notifications. Reduction of human errors.
Purchase & Inventory Management
OUR SMART SCHOOL offers a state-of-the-art website solution for educational institutions, seamlessly integrated with the institutional portal provided as part of our product. The website is highly customizable, allowing administrators with minimal skills to easily upload images and modify content. It is SEO and SMM ready, facilitating online marketing for the institution. Admission inquiries are also seamlessly integrated with the website to provide new parents with insights into the institute. Key features: Enhanced customer experience. Smooth navigation between the website and login modes. Highly adaptable and configurable. SEO and SMM readiness for effective online marketing.
Advance Website
Waiting for the school bus to pick up or drop off their child at the designated stop can be a source of concern for parents. OUR SMART SCHOOL's Bus Tracking feature alleviates this concern by allowing parents to track their child's bus in real-time. Integrated with OUR SMART SCHOOL, the Bus Tracking module displays the expected and actual arrival times at each bus stop along the route, providing parents with peace of mind. The institute's administrative department can also monitor the buses for better planning and quick response to any issues, such as breakdowns. Additionally, OUR SMART SCHOOL offers Bus Tracking using the mobile phone of the bus driver. Key features: Maintenance of bus routes. Mapping of buses to specific routes and students to particular buses. Notification of actual arrival timings at predefined landmarks to parents.
Online Bus Tracking
OUR SMART SCHOOL simplifies the demanding manual tasks of Training and Placement Officers (TPOs) and campus teams. Campus teams can efficiently manage company details, student information for campus placements, attendance tracking during campus events, student profile management, resume building for students, resume downloads in Word format, and resume printing directly from the system. TPOs also have the capability to manage details of students who have successfully passed the campus interviews and the list of selected students. OUR SMART SCHOOL offers various reports for selected students, joined students, students who were not selected, and students who did not join the selected companies. Additionally, TPOs can oversee student training processes within the system, including request management, approval workflows, attendance tracking, and issuance of training letters. Key features: Management of company profiles. Mapping of company branches. Campus schedule management and student mapping. Comprehensive resume management. Email communication with students regarding campus events. Tracking of campus-selected and joined students. Management of student training, including request submission, approval, attendance tracking, and training letter generation. Generation of various reports based on campus placement outcomes, including selected, joined, not selected, and more.
Campus Management
Mess/Canteen Management
Advance Modules
Extensions & Integrations
The Training Management module in OUR SMART SCHOOL empowers the Training and Placement Officer (TPO) to efficiently manage the entire lifecycle of student training. The TPO can easily approve training requests, issue training letters to students, and record training attendance and completion status. Key features: One-click training approval. One-click issuance of training letters. One-click recording of student training attendance. One-click marking of training completion status.
Training Management
OUR SMART SCHOOL offers a highly comprehensive and flexible fee management system. For organizations looking to centralize their financial management through accounting systems like Tally, our platform provides a seamless and efficient interface to eliminate the need for duplicate data entry. Key features: Automatic synchronization of fee heads between OUR SMART SCHOOL and your accounting system. Effortless transfer of payments collected in OUR SMART SCHOOL to your accounting system. Robust reconciliation mechanisms to ensure accuracy and consistency.
Integration with Centralized Accounting System.
API Integration & Access
OUR SMART SCHOOL provides a versatile and readily available API that facilitates robust integration with external applications used by your institution.
Communication Channel is a core feature of OUR SMART SCHOOL, providing alerts and notifications for smartphone users. Additionally, for registered users who do not use smartphones, institutes have the option to enable SMS integration. SMS messages can be sent to the right audience based on pre-configured activities. Key features: SMS reminders for pending fees. Announcements for holidays. Notifications for schedule changes. Homework details sent to parents via SMS. Daily updates available through SMS.
OUR SMART SCHOOL has various integration points that utilize barcodes for various activities and items, including Roll Numbers on student ID cards, codes on Library books, and asset codes on purchased inventory. This simplifies tracking and eliminates the need to remember lengthy tracking numbers.
Barcode Integration
Attendance Integrations with RFID
OUR SMART SCHOOL offers seamless email integration with your institute's existing email infrastructure. This integration streamlines various pre-configured activities within the system, including the admission process (such as written exam and interview date notifications and admission confirmation letters), fees payment receipts, circulars, exam timetables, and more.
Email Integration
Admission Integration with University/Board portal
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Free school mobile app for everyone
Essential daily updates and information Saves you valuable time
Effortless organization with OUR SMART SCHOOL
Seamless and stress-free experience Enhanced efficiency for all users
Comprehensive school mobile app for all stakeholders
Bringing together educators, students, and parents
OUR SMART SCHOOL offers a fully featured School Mobile App for all types of institutions. It facilitates seamless communication and connectivity between students, parents, educators, staff, and management personnel. OUR SMART SCHOOL Institute Management Software provides a secure Android-based mobile app equipped with essential features to streamline processes and enhance efficiency.
Outstanding free school mobile app with OUR SMART SCHOOL.
Save time and energy with the OUR SMART SCHOOL mobile app, connecting you directly with the institute and providing essential information. OUR SMART SCHOOL's school mobile app is a comprehensive solution designed to connect institutes, parents, and students in a simple and advanced way. It's a user-friendly, powerful, and cost-effective application crafted to keep all stakeholders of any institute updated.
Increased Efficiency
OUR SMART SCHOOL helps everyone to get things done faster, without being worried about maintaining data and handling physical papers.
OUR SMART SCHOOL mobile app is a Simple, Powerful, and Affordable application designed to address the challenges of connectivity with the institute.
All-In-One mobile app
Authorized & Reliable
OUR SMART SCHOOL mobile app is an authorized app from any institute, ensuring complete reliability and providing valuable information for parents, students, and educators.
Simple & Easy To Use
OUR SMART SCHOOL's mobile app offers the perfect solution for all stakeholders to easily connect with the institute in a simple and efficient manner.
Regular updates from the institute ensure that all stakeholders keep the OUR SMART SCHOOL mobile app on their phones to stay up-to-date with crucial information.
Important everyday
People receive notifications and important alerts instantly on their phones for each and every relevant action from OUR SMART SCHOOL
Every school is different. That’s why OUR SMART SCHOOL mobile app is so powerful, tailored to meet your unique requirements. OUR SMART SCHOOL mobile app is designed with everyone's needs in mind, providing benefits and solutions to address the common challenges faced daily by institutes, teachers, parents, and students
OUR SMART SCHOOL School Mobile App – Key Features
Student Fees Details
Students and parents can conveniently access their comprehensive fees summary, including paid and remaining amounts, through charts and graphs via BEEDU-CONNECT. The app empowers them to explore the complete fees structure, installment details, due dates for each fees head, payment statements, and fees receipts – all available on their mobile phones. Additionally, BEEDU-CONNECT provides the convenience of making online fee payments.
OUR SMART SCHOOL displays a graphical representation of the planned academic calendar for the current academic session, providing valuable insights to all stakeholders. Additionally, it offers an up-to-date list of news feeds, keeping everyone informed about recent academic events and developments
Academic Calendar
Academic Timetable
The latest class timetable is at your fingertips with OUR SMART SCHOOL. Every student and faculty member can access their academic timetable on their phones at any time. Any changes to the timetable are promptly notified and reflected on the mobile app.
Exam Timetable & Result
OUR SMART SCHOOL empowers students to access all planned examinations and their timetables through the mobile app. They receive essential alerts and notifications directly on their phones and can view examination results with graphical representations.
All stakeholders of the institute can conveniently check the availability of books in the library anytime and from anywhere using the OUR SMART SCHOOL mobile app. Students and parents can also view their fines and due dates for books, and receive reminders and notifications for all library transactions.
Advance Online Library
Reminders & Notifications
Students will receive various notifications for important actions such as fee payments, library transactions, and more. The reminder system ensures that you receive timely reminders in the morning for essential tasks like returning library books, pending fees, classmates' birthdays, upcoming events, and scheduled tasks.
Analytical Dashboards
Students can access a comprehensive summary of their overall attendance, fee payments, performance, and other activities. The mobile app provides visually engaging dashboards that offer graphical representations of a student's activities, including fee payment history, attendance records, academic and non-academic performance measurements, and much more
Users can conveniently apply for leave online, whether it's for past or future dates. The app also allows you to review the history of all leave applications for the current year. Keep track of your leave application status, whether it's accepted, rejected, or pending approval. Teachers have the ability to approve or reject leave requests directly from the app, with notifications to keep everyone informed
Online leave application
Students and parents can access detailed attendance trend analysis for all past months, including month-wise trends and percentages. You can also view an overall summary of attendance, including the current percentage. The app allows you to check attendance for each day, with the added feature of viewing lecture-wise attendance for a more comprehensive picture
The Examination module within "Our Smart School" empowers educational institutions to efficiently define and manage examination timetables, including the allocation of rooms for seating arrangements. This module encompasses hall ticket generation, result management, and mark sheet creation, enabling the institution to conduct various types of exams based on grades, marks, and more. It seamlessly handles a wide range of processes, from scheduling exam timetables to generating comprehensive progress reports. With a versatile set of configurable examination protocols and rules, this module effortlessly meets the diverse demands of institutes, regardless of their size or the complexity of their syllabi. Key features: Support for various grading systems. Management of different types of examinations, including internal, external, viva, and written exams. Flexible room allocation, allowing for system-generated seating patterns or manual seating arrangements. Comprehensive exam timetable management. Automated hall ticket generation. Attendance tracking during exams. Utilization of scoring formulas and quotas, such as those for sports and grace marks. Efficient exam timetable rescheduling. Management of exam duties and associated remunerations. Seamless upload/entry of subject marks and consolidated result processing. Customized marks sheet generation in accordance with institute formats. Handling of various tests, including class tests and group/subject tests. Internal assessment through preliminary/terminal exams. Assessment of activities and interpersonal skills. Final assessment for progress card generation. Diverse types of reports for internal reference or for boards/universities.
Examination & Results
Fundamental Modules
Our Smart School provides features of Academic Calendar and update on events/holidays & news update at any point of time. Once the events are added into the system, notification is sent to students and staff members for the same. Latest News can be published with the stakeholders instantaneously during the event also.
Key features:
– Display Events, Exam dates and Holidays in the calendar.
– Separate distinguish color for the different categories of the items.
– Summarized single Monthly view for all items.
– Easy navigation to specific calendar month.
– Facility of image upload related to events held.
– Students will be notified on latest updates.
Academic Calendar & News Feeds
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Our Smart School" boasts an advanced Online Admission Inquiry and Enrollment system seamlessly integrated with the institution's website. This system serves as a central hub for collecting essential information, greatly simplifying coordination and facilitating swift decision-making for incoming inquiries. "Our Smart School" excels at managing comprehensive inquiry data, encompassing course preferences, parental particulars, and the sources of inquiry. It offers a diverse range of analytical reports and features a user-friendly yet thorough workflow to oversee the complete life cycle of online inquiries. Information is readily shared with stakeholders to nurture prospects or conclude inquiries logically. Parents can conveniently access the portal to initiate admission requests, fostering close interaction with the management for well-informed decisions regarding streams and courses. Additionally, the system provides seamless mobile message integration services to ensure effective communication with parents. Key features: Streamlined recording of incoming inquiries, including reference details. Automated email generation for communication. Generation of a variety of analytical reports and user-friendly dashboards. Efficient allocation of inquiries to staff members for follow-up. Comprehensive tracking of follow-ups within the system, with the capability to generate follow-up reports.
Online Enquiry Management
At 'Our Smart School,' we offer a comprehensive Fee Management module designed to simplify the entire fee-related process. This module includes advanced features such as fee collection, cancellation, detailed reporting of pending dues and fees, automated receipt generation, and refunds, among others. Our highly adaptable system allows for the collection of payments across various fee categories, streamlining classification and providing in-depth analysis capabilities. It's also flexible enough to accommodate personalized fee amounts and payment frequencies at the student level. Our module provides a suite of dashboards and reports tailored to the specific fee structures mapped at the student level, making it easy to stay informed and make data-driven decisions. With a user-friendly interface, you can effortlessly collect fees on a student-wise, class-wise, or institute-wide basis, greatly simplifying administrative tasks. By reducing manual work, this module enhances efficiency and promotes a paperless, hassle-free fee management process. 'Our Smart School' is an exceptional solution for institute fee management, seamlessly centralizing fee-related data for scrutiny by authorized personnel at any time. It identifies fee defaulters, sends alerts for pending dues, maintains a comprehensive record of dues and receipts, and offers real-time summaries of collected fees. Furthermore, it seamlessly integrates with centralized financial accounting systems like Tally. Key features: Management of a wide range of fee categories. Configuration of fee structures and customizable payment frequencies. User-friendly interface for fee collection and fine management. Capability to handle admission cancellations and fee refunds. Support for excess payment handling. Robust synchronization for seamless reconciliation with centralized financial accounting systems. Generation of various reports, including student-wise daily fee collections, head-wise fee reports, pending fee reports, receipt generation, and tracking of duplicate fee receipts. Summary reports, such as head-wise summaries and program/course-wise summaries. Comprehensive fee register for meticulous record-keeping. Email notifications for instant fee receipt delivery."
Student's Fees Management
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"Our Smart School" boasts an user-friendly Attendance Management system that simplifies the process of recording student attendance for teachers and faculty. Once attendance is marked, automatic notifications are dispatched to registered parents' mobile devices. This system offers flexibility and configurability, accommodating one-time attendance taking, whether it's for the entire school or specific periods/lectures in colleges. It also provides a convenient feature to copy attendance for combined periods/lectures. Alongside, a variety of pre-configured attendance reports are readily available, facilitating effective disciplinary management. The system complements these reports with summarized dashboards and trend charts for a comprehensive overview of attendance trends. Key features: Streamlined attendance capture. Convenient attendance copying for combined lectures. Student-specific attendance summaries. Detailed reports based on dates and lectures. Daily attendance reports. Percentage-based attendance calculations. An array of monthly attendance reports. Attendance reports categorized by subject topics. Defaulter reports to pinpoint students with attendance issues. Comprehensive academic attendance tracking. Reports highlighting top regular and irregular attendees. Easy downloads in multiple formats including Excel, PDF, and Word files for all attendance records.
Student's Attendance
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Our Smart School" introduces a comprehensive leave application workflow within educational institutions, empowering students to request leave while providing supporting documents such as medical or travel proofs. Teachers and faculty members have the flexibility to approve, reject, or forward leave applications to the principal or Head of Department, particularly when students have a short attendance record or have applied for leaves exceeding a predefined threshold. These parameters are highly configurable and can be adjusted to suit the specific needs of the institute. This streamlined process eliminates the need for manual operations entirely. Key features: Configuration of the Leave structure, including the definition of "Allow Days" for leave applications, both for past and future days. Maintenance of a historical record of past leave applications and their respective statuses. Implementation of an online leave application system complete with document submission, approval, and rejection processes. Provision of separate logins for students to apply for leave through both web and mobile applications. Automated notifications sent to students and administrative staff to keep them informed about the status of leave applications.
Student Leave Management
Our Advanced Messaging System is in place to guarantee that all stakeholders are constantly and swiftly informed. To meet various needs, messages are categorised and customised. Alerts, reminders, and notifications are the three different categories of messages. Messages delivered to: are manually triggered alerts. the entire school for crucial information, such holidays or modifications to the start or end times of classes. certain classrooms or student groups for reasons such as adding extra classes. Notifications are messages generated automatically and sent to: after the attendance is taken, students. The construction or revision of the schedule is followed by the students. After leave requests are accepted or declined, students return. following a teacher's task to the class. When library books are issued, renewed, or returned, students. after payments have been paid, students. teachers for giving out extra tasks. Students and staff will be notified of events. when their supervisors have given their lesson plans the go-ahead. Reminders are automated messages delivered to: instructors for forthcoming presentations. Students with library books that need to be returned. students who have not paid their fees. pupils who have fines. teachers/faculty for the schedule for the day. concerning future tests with students. The necessary stakeholders for tasks that have been planned. This approach helps the institute save money on SMS notifications while also guaranteeing timely communication.
Analytical Dashboards
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Our Smart School" stands as a highly adaptable Enterprise Resource Planning (ERP) solution, meticulously crafted to meet the diverse requirements of educational institutions, ranging from playgroups and schools to colleges, and even comprehensive groups of institutes such as deemed universities. It offers the capability to efficiently manage the operations of an entire consortium of institutes with a single installation. Within such a consortium, where diversity reigns with playgroups, schools, and colleges, "Our Smart School" seamlessly accommodates these various entities within a unified system. This harmonious approach facilitates the consolidation and in-depth analysis of vital data at the consortium level, with a particular focus on areas like financial accounts. The system's unique technical architecture further enables the optimized utilization of shared physical resources like computer labs and auditoriums, as well as the efficient allocation of shared teaching staff, including computer faculty, through strategic planning. The product provides a versatile platform for both logical and infrastructure setup, enhancing resource utilization. Infrastructure setup involves configuring the number of classrooms, assigning identification numbers to labs, planning washroom facilities, and utility areas for feedback, among other aspects. The logical setup encompasses defining the type of institute, structuring sections, specifying subjects, outlining branches/courses, determining academic/session years, semesters or degrees, establishing roles, setting up various departments, defining designations, allocating daily periods with durations, specifying mandatory documents required for admission, and establishing parameters for feedback from both students and teachers. A standout feature of "Our Smart School" lies in its data-enriched online dashboards, which aggregate information from all institutes to support various activities. These dashboards deliver precise information to the appropriate stakeholders at the right moment, empowering them to make informed decisions. Key features: Customizable configuration options to tailor the system to the specific nature of the institute or consortium, all within a single installation. Diverse configuration possibilities for defining the number of periods/classes and their durations, academic years, roles, designations, and the requisite admission documents. Streamlined creation of templates for essential items such as ID cards, mark sheets, admission forms, and an infrastructure setup that optimizes the use of physical resources.
Institute Management
Advance Student's Reports
Our Smart School offers pre-built, role-based analytical dashboards that assist in getting the "Right Data to the Right People" at the right time. At the departmental and institutional levels, these data-enhanced dashboards aid in identifying issues and assisting in decision-making. The effectiveness of processes is increased by these dashboards, which serve as productivity escalators. Instead of preparing output reports, manual labour savings might be used to take action to remedy the problems.
Key characteristics: -
Instantaneous output. — Role-based dashboards.
- Simple to view expected dashboards for the end user with period flexibility.
- Informative trend charts that are simple to interpret
. - Data consolidation requires no manual work.
- Displays birthdays, leave applications, conversations, and the most recent news
. - Task/Calendar/Reminder lists.
- Total disclosure of information.
--Cutting edge 'Search bar' makes it possible to use OUR SMART SCHOOL System. A fantastic and enjoyable user experience is the goal of the simple user interface. - Simple to learn and master Users can start using the system with little to no training because to the user interface.
Analytical Dashboards
Our Smart School" is a creative "student monitoring" module that incorporates all the information on kids in a school. This module provides up-to-date information about any student along with thorough reports and sophisticated search capabilities. From admission to graduation, our smart school manages the whole student lifecycle. The institute and parents can easily access student information, fee payment status, chosen courses, grades, academic and extracurricular performance, attendance position, parent's information, related documents, and records thanks to the advanced user-friendly interface. The user-friendly, straightforward, yet integrated interface offers a variety of functions, including the creation of I-cards, password changes/resets, data entry for elective subject selection, lab group mapping, photo uploads, etc. To examine an academic's overall performance across several parameters, access to historical data is provided.
Important characteristics:
Maintaining the student's academic and personal information.
various administrative actions like locking, password change/reset, etc. uploading of a photo.
There are numerous MIS reports available.
It is possible to create a variety of analytical reports and dashboards.
Provision in the general register for keeping track of departing students.
There are bulk upload options for several student attributes.
The management of staff profiles, including contact information, education and experience requirements, designation, status, and more, is made possible by "Our Smart School." Based on established templates, the system enables the creation of employee identification cards. Employee status can be locked, passwords can be reset, and photographs can be updated by administrators. A standardised format for downloading employee profiles is available. As employees can be connected to various institutes, "Our Smart School" improves the effective utilisation and productivity of staff members across institutes in a group. The duties and obligations of each employee can be specified by their supervisors. Important characteristics: Individual IDs for employees. control over identity cards. Roles and responsibilities are defined.
Staff Management
Through their official institute website, institutes are able to provide online admissions through "Our Smart School." Users' online admission forms are simple to complete and submit. The admissions procedure may be opened and closed by the institute. Important characteristics: a simple and intuitive admissions form. The online admissions procedure is completely under the institute's control. The admission link can be opened and closed with a simple one-click option. simple report generating for admissions applications. Automated email and SMS alerts are integrated for submission success. Tracking the status of applications is simple. tracking of follow-up statuses has been streamlined.
Online/Offline Admission
OSS timetable management process supports institute to create an ideal timetable schedule which helps to optimize and effectively utilize the manpower & infrastructure resources of an institute. Flexible OSS timetable management module is perfectly designed to suit the dynamic needs and accessibility of human and physical resources. Timetable scheduler helps to combine common subject for different classes into one period thus optimizing the available resources. Delegation of assignment in the absence of lecturer/ teacher can be done. System enables bird eye view to the senior management regarding the time slot availability, lecturer availability etc.
Key features:
– Daily Timetable creation.
– Interfaced with physical resources for scheduling of classes, labs etc.
– Interfaced with attendance module.
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Specifically at school, online daily diary is a channel for transparent and quick communication between teacher / faculty and students / parents. From Online Daily dairy, teacher /faculty can avail option to assign homework, raise complains if any or can communicate message to students and their parents. This is a two way communication where acknowledgment of a message can be sought from either side. Intimation of any message from online Daily Diary is real time and alert will be generated. Teacher need not check physically diary of all students daily and parents need not to open the diary daily to check for any update. This will save time of teachers and parents and avoid any miss out of any critical message.
Key features:
– Teacher/ Parent can share message to each other.
– Mandatory Acknowledgment of message can be sought.
– Instant notification will be sent.
– Past exchanged dairy messages can be viewed
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